1.Create the course
2.Work with appropriate officials to make the course “acceptable”
3.register the course and if necessary Certify the distance
CREATE THE COURSE
The race course may present itself naturally as the result of who is creating or sponsoring the race. [i.e. race for a school, park, club that has a space], or the course location may be the reason for the race[i.e. New trails in a park,new city initiative for activity]
Thoughts for creating a race course can be:
1. I love running on/at …..I wonder what a race would be like?
2. There used to be a race around downtown / at the school ……maybe we can re-do that event?
3. Since I live on the south side of town, let’s create a race here…
Once the idea for,the race course has, been “hatched” , the next step is to create the actual course and measure the distance of the course. In the old days this was done in a few simple ways-
A. Hop in car and set trip odometer and drive along the proposed course and measure
B. Do the same with a bicycle
C. Buy, borrow a “wheel” and measure the course. Wheel the course on foot and record the accumulated feet, yards, metes or miles and adjust as necessary to meet the desired race distance.
These tools can be still be used but a plethora of new tools are available. Some are newer versions of old manual efforts. These new tools include :
A. GPS tools in hand or on a bicycle ( many of these provide automatic mapping)
B. Mapping program available online or as plugins to your computer
All of theses tools give the information necessary to decide if the proposed course will work for,the type of event planned
Once the proposed course has been created the process of bureaucratic approval begins.
OFFICIAL REVIEW — APPROVAL
The approval process may be as elaborate as reviews , debates and finally approval from 4-6 groups (city,county officials, police, Dept. Of Transportation, Parks Service, ad infinitum) Or it may be as simple as a 10 minute application at local parks and rec department.
The safety of the course and along the course. This means the course is clean and free of potential hazards and that it is made safe from vehicular traffic. When roads are used for a road race the local police must be involved.
In some areas of the country this is a regular occurrence – because so many running events take place. When this is the case the local officials usually have a standard process to approve a race. It may involve a few hoops and hurdles but it is simplified by the “process”.
After government official have been addressed the course specifics must be reviewed with police and possibly rescue squad. This will increase safety on race day and in the event of an injury or other problem during the event.
Ideas to address with officials:
A. Specific course
B. Course markings
C. Safety on the course- official and race provided ( volunteers on the course)
D. Specific timing for use of the roads, paths , park and parking…possibly restroom facilities
E. A surprise or 2
REGISTER THE RACE,THE COURSE and GET INSURANCE
There are several groups that will allow you to register the race event and offer liability insurance for the race. Do searches for the groups.