Race Organizer or Race Director
Now First Things First , as Stephen Covey would say, the race oragnizer can be the Race Director but they are 2 different but important roles.
RACE ORGANIZER – Organizer created the race, had the idea for the race as well as the meaning behind the race. [ Holiday, season, Fundraising.series…..] This person may be a runner and thought it would be fun to put on a race and may or may not have any idea how to do that.
RACE DIRECTOR – This person runs all activities related to setting up, organizing and maintaining the race course, race registration, race operations (timing, hydration, safety, course marking, etc)
These roles can be filled by the same person or a committee (s). it is usually beneficial if there is a team/group involved in the Director portion of the event.
Now that that simple difference has been discussed..lets look at the tasks necessary to set up and put on a race, a foot race.
The tasks are the same for local 5k to an internationally followed and supported marathon.
The tasks can be divided into several buckets.
These buckets are as follows:
There several smaller tasks in each bucket and they will be listed / noted in the description for each bucket.
1.Create the course
2.Work with appropriate officials to make the course “acceptable”
3.register the course and if necessary Certify the distance
MARKETING / PUBLICITY :
1.Name the Race
2.Create Online Presence- Website, Facebook, Twitter,….
3.look for Sponsors / Supporters
4.Prepare for runner registration ( see below)
5.Post race information in and on appropriate online communities
6.Plan and schedule traditional ads- TV, radio,newspaper, posters etc….
SAFETY / SECURITY :
1.Contact local “officials” and police, Fire and rescue
2.Study race route for safety concerns and best places for police support.
3.Schedule and create Police and volunteer safety posts on the race course
4.Contact Fire and Rescue / ambulance service for emergency needs on race day
1.Prerace and race Planning
2.Course setup and Marking
3.Safety and Water Supplies for the race- on the course and finish line
4.Arrange for appropriate vehicles to transport all the logistical supplies
1.t-shirts or other “schwag” for the runners
2.bib numbers and timing chips if RFID timing used
3.hard goods and equipment for supplies/logistic above
4.food and drink for the race and post-race
1.Online registration- have own system or work with subcontractors available\
2.Paper registration pre-race ? And race weekend?
3.Use this system to manage Supplies and logistics above
1.How will the race be timed ? Manual or Electronic?
2.Is appropriate equipment available and present?
3.Has it been tested
4.Posting results , LIVE , at the race site
5.Posting results to website or other online space
6.Sending Press release and results to the media
Future posts will cover more in the areas of original concept and arranging with meddling officials at the citu, county or other governemtal body.
We will also discuss safety efforts and working with Police,Fire and rescue and Volunteers.